Accident Management

SMARTAA has revolutionised outdated accident recording procedure

Accident Management System

Working with a host of industries including airports, railway and construction ANT have developed SMARTAA, an Accident Management System.

SMARTAA has streamlined accident reporting and through this process additional needs have been identified. This has resulted in a more robust user-friendly system.

There are a host of things you can do with the report after logging the accident. These include:

  • Local manager undertaking a 72 hour review of the accident
  • Full investigation depending on the automatic importance of the accident; major or minor
  • Ability to create actions for an accident, linked to the Accident Record
  • Automatic emails to notify personnel to undertake the next stage of an accident
  • Full automatic reporting of the various stages of an accident
  • Dynamic Accident Action Dashboard

Web Accident Reporting

Currently many companies have an arduous, outdated system for logging accident details. Most reporting systems require a great deal of unnecessary additional information, resulting in the user filling their forms with N/A’s. SMARTAA is intelligent, each new data field is dependent on the previous answer.

For example, criteria such as: “Were there any witnesses?”  ‘YES’ or ‘NO.’

If ‘NO’, then nothing else is requested.
If ‘YES’, then the witness details are displayed.

The witness details are user specific, and there is an unlimited number of witnesses which can be added.

Another criteria is location, such as an office or a train station.  SMARTAA handles this intelligently. Once a location is selected within the app a bespoke criteria will automatically display for that location type.

The SMARTAA system also uses Lookup and Multi Select Lookup tables wherever possible so the user’s task of recording is as efficient as possible. Additionally, body part and injury type are all specific fields, making it as user-friendly as possible.

SMARTAA’s intelligence now makes recording of accidents a far more straightforward experience, resulting in a greater number of people using it.

App Accident Reporting

By far the largest issue with Accident Recording is the user completing the complicated paper accident form and getting it typed into the Recording system. It is common for the user to then have to contact the person involved to get any missing information.

Through the four year developmental stages of SMARTAA, ANT developed their SMARTAA mobile app which is completely automatic as it replicates all the information from the web site into a true dynamic app.

All the intelligent features of the Web Recording promote a host of additional benefits to the recording of accidents:

  • Real time reporting enables users to immediately log an accident
  • Automatic emails to a named manager ensures they are informed of an incident within minutes
  • Elimination of paperwork as the data is transferred to the web electronically
  • Photos can be added to the record. There is no longer the need to upload photos separately and attach them to the record
  • Increase in manager and staff participation with more staff involved with safety

Some companies provide their staff with mobile devices, so they are fully involved with the day to day aspects of safety. If your company does not currently provide mobile devices to all staff members then they could be reserved for the managers who can then use or share with the staff if required. This will reap the rewards of instant, accurate and dynamic recording of accidents, with the added benefit of producing zero paperwork.

72 Hour Review of Accident

A 72 hour review is a critical phase in the recording of an accident which is often overlooked.

It is critical as the review of the records will play a vital role in the event of any legal action. Checking the user has entered everything correctly is extremely important and only takes a few moments. The local manager should:

  • Be aware that an accident happened in their area within minutes
  • Check the details entered and add any additional information
  • Check if the person was working to the correct company standards
  • Take additional photos which will help the litigation process
  • Take the appropriate immediate action to stop further occurrence
72 Hour Check is Critical

All these steps are crucial in the recording of accidents and in aiding the proof of potential litigation.

This is where the recording app shines. A local manager can view the accident on their mobile device immediately and add their corrections, additional notes and photos quickly. They can then easily transfer the results back to the web.

Full Investigation

While the 72 hour review of the accident is crucial, a full investigation is also very important to try and understand the root cause.

Identifying the root cause is an activity rarely undertaken but knowing what caused it can help a company eliminate, or take additional steps, to ensure the same accident is not repeated. This has the benefit of not only creating a safer environment but also saves valuable time and money.

Based on your parameters SMARTAA will automatically calculate if an accident is major or minor. This will impact the full investigation which will change to match the requirements. From here SMARTAA will undertake a full investigation on the app, which you will be able to view. This will include all the information from the accident.

Smartaa Analysis and Reporting

What reports and graphs do you want from a system?

The SMARTAA system is extremely flexible and robust, we know that every company has its own reporting requirements and often those requirements evolve and change.

During the four-year development process we created a simple graph and report writing module which enables graphs and reports to be produced.

If your manager asked for the number of accidents by month caused by slips, trips and falls, you would only need to follow three simple steps:

  • Create a graph of number of accidents by month and save it as a template
  • Select the template ‘Accidents by Month’ and then select the additional criteria “Slips, Trips and Falls”
  • Within a few minutes your manager has their report

Smartaa Actions

With any reporting process it is key to have the ability to customise your actions at any point. These actions are created and used to stop other accidents occurring. Within the Action Dashboard you can closely monitor the status of any action. The automatic action escalation email facility also reminds the responsible person that they have an action and that it is still overdue.

Smartaa Accident Reporting Overview

SMARTAA has transformed accident reporting into a powerful management system to help in the reduction of accidents and to enhance the proof of non-negligence in the case of litigation.

It is easier for both the user to record an accident and also for the local manager to undertake the 72 hour accident review. The full investigation process empowers the user to prevent accidents from recurring.

The Reporting and Graph module ensures accurate reporting of any data field.  Within the Accident and the Actions dashboard you can manage and control actions in fine detail.

If you are interested in knowing more or would like an on-site presentation of our SMARTAA Accident system then please contact ANT on; Tel: 01825 713058 or email: info@a-n-t.com

What Our Clients Say

Testimonails from our clients and customers

“As the Health and Safety Manager for Peel Airports covering two aerodromes, the SaRMS system provides me with immediate oversight of both facilities from any location. The system is easy to use and provides myself with a multitude of reporting options saving vast amount of time and effort."

Shane Berry of Peel Airports
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"We have eleven tools and applications combined into one single App with the successful data integration into an existing back office system. The system surpassed all expectations in terms of delivery date, innovative scope, system robustness and user experience at all levels."

Nara Burne – East Midland Trains
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"As discussed, we are using “i.S.C.A.L.E Auditor” software to carry out Planned Safety Inspections, Housekeeping Tours and BBFA Team Leader Tours on our iPhones and iPads. These audits are then uploaded onto the Web Page and allow the actions to tracked, trended and closed. This has been developed by Advanced New Technology."

Coca Cola – Head Office
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Health & Safety and Risk Assessment Reporting just got SmartAA with our mobile App and web application that can be used by any member of staff anywhere at anytime.

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